Enhance Customer Service, Marketing and Online Reputation Management: Part 1

This post is a mash up of two previous posts with some new information. This is about using all the information resources available on the web to enhance your brand and customer service, but, the emphasis will be on social networks. Why social networks? Well, consider that the basis of social networks is building communities of friends and other like-minded individuals. And, there's not enough time to get into all the other informational resources!

Let's focus on Twitter as a tool to enhance your customer service, marketing and online reputation management. From a customer service standpoint, you can use Twitter to monitor all the mentions of your brand and get a pulse on how people interact with your brand. To make this easy on yourself, use Summize to quickly search all the mentions of your brand. Type in your brand and see if any conversations pop-up. If Summize returns results for your brand then you should be flattered (if all positive) that people talk about the brand. If you don't get any returns, then its a marketing opportunity which will be discussed in the next post.

Assuming you see conversations about your brand, quickly go over the conversations and get a feel for what people are saying and how they interact with the brand. There's nothing like an unmoderated and candid forum to gauge how much people like what you do or offer. Its inevitable people will have some negative comment to make and that should be an opportunity for you to make good. After all, customers remember you most when you make a bad situation a positive one. If you find a negative comment, reach out to that individual and let him/her know you want to make good on the negative experience they had and invite them to email/call you at their convenience to hash out the issue. After you take care of the situation and the person is happy, ask them to mention it on Twitter and give them an incentive to move quickly (i.e. free shipping on next order).

Roll this out slowly and build on your experiences. Create a plan of action that addresses who is responsible for checking Twitter/Summize, how often it will be done, customer follow up and reporting. Its important that an individual is assigned this task and they are given guidelines for customer follow ups, empowered to act quickly and have the ability to report on resolution (i.e. SugarCRM).

This is an opportunity to engage customers in another medium and show the importance you place on their ongoing experiences with your brand.

Monitor Your Online Reputation

An issue that repeatedly comes up for businesses is monitoring their online reputation. With all the new mediums these days, it’s hard to keep up with who is saying what about you and your business. If you have any customers, it’s safe to assume someone has said something about your business online. The easiest way to monitor this is by utilizing Google Alerts (http://www.google.com/alerts). Simply enter your keywords, frequency and your email address. I recommend setting ‘Type’ to comprehensive so you get full coverage across the web.

Use this tool to see where your site is being mentioned and in what context. If it’s good, then you should be happy and you may want to consider some marketing opportunities with that site. If it’s not all good, then you use it as an opportunity to correct the issue and make the customer happy.

I'm not going to name the business that recently benefited from using this Google service because they're trying to dig out of a whole caused by one of their customer service reps and its a public company. I was having lunch with the marketing manager and the topic of online reputation management came up. He wanted to know what he could to monitor the business and I suggested Google Alerts. Two days later, I get an email thanking me for this little but significant suggestion because he found a couple things. First, he got an alert for a total of 53 postings about a particular customer service representative who was very harsh with customers and basically didn't provide a level of service consistent with company policy. Several customers stated the rep used foul language with them, called them 'stupid' and hung up on several callers. The rep was immediately terminated. The other incident involved some issues of insider information being leaked to the public which is huge for a public company. After two weeks, the perpetrator was discovered and disciplined. This saved the company hundreds of thousands in fines from the SEC.

In short, if you're concerned about your business reputation on the web then you need to sign up now!

Contact MJM Ecommerce for ecommerce and online marketing solutions